Buying a Copier Vs Leasing a Copier – Pros and Cons

Today I discuss the advantages and disadvantages of buying a copier instead of renting a copier for your workplace.  There are advantages and disadvantages to any of the acquisition processes. The multi-variable response will help guide you in the right direction to see if buying or leasing a printer is right for your office. Whichever option you choose, you can still have your machine with recommended maintenance and a toner contract. Most of today’s machines include all the functions you need; Copy, print, and scan. Faxing is an additional option.

Rent an all-in-one copier / printer / scanner:


  • No acquisition cost
  • Cheap monthly cost
  • New rotated equipment

– Cons

  • No property
  • Extended obligation

Purchase of an all-in-one copier / printer / scanner:

– Pros

  • Instant ownership
  • No extended obligation

– Cons

  • High initial investment costs
  • Possibility of obsolete equipment out of order.
  • Technology quickly becomes obsolete.

Ask yourself these three questions:

  • How long has our company been in business?

The credit approval process can be very sensitive to new business. Without three or more years in business, the lease application will likely require a personal guarantee from the business owner. That said, it may make more sense to buy a refurbished printer at a low cost, and then rent a newer, more robust printer once the company has more established credit and higher print volume.

  • How much do we print?

Printers these days are built to last! If you don’t have a high volume of prints, you will probably get more for your money when you buy a multifunction printer. Most lease terms are 3-4 years. If you don’t hit your printer all day every day, you should get a lot more than 3-4 years. On the other hand, if you hit your office equipment, it makes more sense to lease a machine so that you get a new one at the end of the lease term, and you don’t have to worry about what to do with a broken machine. Eight years down the road. A headache is the last thing you need with office equipment, and you have many other things to worry about.

  • How much are we willing to spend out of pocket for a printer?

Large MFPs can be expensive. Leasing them is a great option for an office without a big budget. Most workplaces would run smoothly with an MFP for around $ 200 a month, costing you almost $ 7,000 in cash. You could lease a machine that is out of your budget and will handle a greater workload than a system that was purchased directly.